Careers

JOB DESCRIPTION 

JOB TITLE: Chief of Staff

EMPLOYER: Fellowship Bible Baptist Church

REPORTS TO: Senior Pastor and Board of Directors

SALARY RANGE: Starting at $50,000 

EFFECTIVE DATE: 4/1/2023

SUMMARY: This position is responsible for overseeing the day-to-day business and ministry operations of the Church; ensuring the implementation of the vision given by the Senior Pastor providing support and empowerment to the ministry departments and team leaders.

DUTIES AND RESPONSIBILITIES:

• Assists in the development and ensuring implementation of the strategic plan within the

designated time.

• Acts as the primary administrative contact with the church leadership.
• Reviews the development of ministries, programs, and events to ensure compliance with church bylaws and current policies, procedures, and processes, under the direction of the Senior Pastor.
• Provides under the direction of the Senior Pastor.
• Guidance and support, when needed, in the interpretation of church policies.
• Translates the strategic plan into the annual staff-operating plan.
• Partners with the Board of Directors to review, revise, or develop policies, procedures, and processes consistent with church bylaws and provides recommendations based upon current church practices.
• Ensures departmental and individual goals/priorities match church-wide goals and priorities.
• Ensures the organizational structure aligns with the staff tactical plan.
• Provides administrative, operational, finance, and facilities support.
• Collaborates with CFO, administration, and management of the budget to ensure strategic alignment as approved by the Senior Pastor and the BOD.
• Collaborates with the BOD members to determine and prioritize business strategies.
• Identifies needed process with CFO and procedures to improve the effectiveness and efficiency of the staff.
• Facilitates staff meetings and leadership training sessions as needed.
• Assumes leadership and management on high-profile projects.
• Leads the hiring and training of personnel in collaboration with the Senior Pastor and Human Resource team.
• Interacts with ministry directors, volunteers, and church members.
• Actively participates in church services, activities, events, and ministries.
• Participates in the long-term spiritual and financial health of the Church.
• Attends church leadership and stewardship meetings.
• Assists with weekend church activities and special projects as required or directed by the Senior Pastor.

• Performs other related duties as assigned by Senior Pastor or BOD.

SUPERVISORY RESPONSIBILITIES:

• Manages all departments. 
• Fulfills supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include interviewing, hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:

• • Bachelor’s Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience. Master’s degree is a plus.
  • Computer skills required: Accounting Software (QuickBooks); Database Software (Access); Development Software; Internet Software; Manufacturing Software; Payroll Systems; Spreadsheet Software (Excel); Contract Management Systems; Design Software; Human Resource Systems; Inventory Software; Order Processing Systems; Project Management Software; Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint); and Publisher software. 

• Other skills required: 

• • Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
  • Years of successful business development, corporate strategy, and executive management experience in for-profit or non-profit sector.
  • Experience with strategic planning development.
  • Demonstrates excellent oral and written communication skills.
  • Proficient with Microsoft Office Suite, Database systems and internet software.
  • Excellent organizational skills.
  • Strong analytical abilities.
  • Creative and innovative thinking and problem resolution.

COMPETENCIES:

• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
• Project Management – Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• External Working Relationships – Develops and maintains courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations.
• Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills. Manages staff working hours and vacation policy.
• Business Acumen – Demonstrates knowledge of market and competition; Aligns work with strategic goals; Analyzes market and competition and adapts strategy to changing conditions.
• Business Necessity – The needs of the employer may be dependent on responding to and anticipating rapidly changing external and internal demands in all aspects of how business is conducted. This may include, but is not limited to, organization structure, finances, goals, personnel, work processes, technology, and customer demands. Therefore, it may become necessary to make modifications to how business is conducted, and work is accomplished, with minimal or no advance notice to employees.  Accordingly, the employee must be capable of adapting, with minimal or no advance notice, to changes in how business is conducted, and work is accomplished, with no diminishment in work performance.
• Safety and Security – All employees are responsible for observing safety and security procedures as applicable and reporting potentially unsafe conditions to Senor Pastor and BOD.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.